Privacy and Policy
Privacy Policy
Staffenza
Park Lane Tower 820, Dubai, United Arab Emirates
Phone: +971 50 434 4675
Email: [email protected]
Last Updated: December 30, 2025
1. Introduction
Welcome to Staffenza. We care about your privacy. This Privacy Policy explains how we collect, use, and protect your personal information when you visit our website, use our services, or interact with us.
Staffenza is an AI-driven talent acquisition platform that connects businesses with IT professionals across the UAE and Saudi Arabia. We handle personal data from job seekers, employers, and website visitors.
By using our website and services, you agree to this Privacy Policy. If you don’t agree, please don’t use our services.
2. Information We Collect
We collect different types of information depending on how you interact with us.
2.1 Information You Give Us
Job Seekers:
- Name and contact information
- Email address and phone number
- CV or resume
- Work experience and education
- Skills and certifications
- Salary expectations
- Preferred job locations
- LinkedIn profile or portfolio links
- Interview availability
Employers:
- Company name and details
- Contact person information
- Job descriptions and requirements
- Company size and industry
- Budget information
- Hiring timeline
Website Visitors:
- Name and email (if you sign up for our newsletter)
- Contact messages and inquiries
2.2 Information We Collect Automatically
When you visit our website, we collect:
- IP address
- Browser type and version
- Pages you visit
- Time spent on pages
- Referring website
- Device information
- Cookies and tracking data
We use Google Analytics and similar tools to understand how people use our website.
2.3 Information from Third Parties
We may receive information about you from:
- LinkedIn and other social media platforms
- Other recruitment platforms
- Public databases
- Reference checks (with your permission)
- Background check providers (with your consent)
3. How We Use Your Information
We use your personal information for these purposes:
3.1 For Job Seekers
- Match you with job opportunities that fit your skills
- Contact you about suitable positions
- Verify your qualifications and experience
- Conduct interviews and assessments
- Process employment offers and contracts
- Support your onboarding with employers
- Provide career advice and resources
- Send you job alerts and updates
- Collect feedback about your experience
3.2 For Employers
- Post your job openings on our platform
- Match candidates to your positions
- Share candidate profiles and resumes
- Conduct background and reference checks
- Support the hiring process
- Process invoices and payments
- Send updates about your recruitment
- Provide analytics about hiring trends
3.3 For All Users
- Improve our website and services
- Respond to your questions and requests
- Send important updates about our platform
- Comply with legal requirements
- Prevent fraud and maintain security
- Create aggregated statistics (without identifying you)
- Send marketing emails (only if you opted in)
4. Legal Basis for Processing
We process your information based on these legal reasons:
- Consent: You give us permission to use your data
- Contract: We need your data to provide our services
- Legal obligation: Laws require us to collect and keep certain information
- Legitimate interests: We need your data to run our business ethically
- Compliance: UAE and Saudi Arabia employment and data protection laws
In the UAE and Saudi Arabia, we comply with local data protection regulations and employment laws.
5. How We Protect Your Information
We take security seriously. Here’s what we do:
- Use encrypted connections (SSL/TLS) on our website
- Protect data with firewalls and security software
- Limit who can access your information
- Train our staff on data protection
- Store data on secure servers
- Conduct regular security checks
However, no system is completely secure. We can’t guarantee 100% protection against all cyber attacks.
6. Who We Share Your Information With
We share your information with:
6.1 Required Sharing
- Employers: When you apply for a job, we share your resume and information with the hiring company
- Candidates: When employers request candidate matches, we share relevant profiles
- Background check providers: If you consent to background checks
- Government authorities: If the law requires it
6.2 Service Providers
We work with companies that help us run our services:
- Website hosting providers
- Email and communication platforms
- Payment processors
- Analytics companies
- IT support vendors
These companies must protect your data and follow our privacy requirements.
6.3 Legal Requirements
We may share your information if:
- The law requires it
- Authorities request it
- We need to protect someone’s safety
- We need to enforce our terms of service
- We’re involved in a legal dispute
6.4 Business Changes
If Staffenza is bought, merged, or changes ownership, your information may be transferred to the new company. We’ll notify you of any such change.
7. International Data Transfers
We operate in the UAE and Saudi Arabia. Your information may be transferred, stored, or processed in these countries or other locations where we have partners.
By using our services, you agree that your information may be transferred outside your country of origin. These locations may have different data protection laws than your home country.
8. How Long We Keep Your Information
We keep your information for different periods depending on the purpose:
Job Seekers:
- Active profiles: As long as you want to keep using our platform
- Inactive profiles: Up to 2 years after your last activity
- Interview records: 1 year after the position is filled
- Background checks: As required by law (usually 3-5 years)
Employers:
- Company information: As long as you use our services
- Job postings: Until you delete them
- Hiring records: 3-5 years for compliance purposes
- Payment information: 5 years for accounting purposes
Website Visitors:
- Newsletter subscribers: Until you unsubscribe
- Website analytics: Up to 26 months
- Cookies: As set by each cookie (see section 9)
We may keep some information longer if required by law.
9. Cookies and Tracking
Our website uses cookies. These are small files stored on your device that help us remember you.
9.1 Types of Cookies We Use
Essential Cookies:
- Help the website work properly
- Remember your login information
- Protect against fraud
- Required for security
Performance Cookies:
- Track how you use our website
- Help us improve our services
- Understand which pages are popular
- Measure website performance
Marketing Cookies:
- Remember your preferences
- Show you relevant ads
- Track if our ads are working
- Help us understand what interests you
9.2 Controlling Cookies
You can control cookies in your browser settings:
- Allow all cookies
- Block all cookies
- Allow only essential cookies
- Ask before accepting cookies
Blocking cookies may affect how our website works.
9.3 Third-Party Cookies
These companies place cookies on our website:
- Google Analytics (website analytics)
- Facebook (advertising)
- LinkedIn (job matching)
- Other advertising partners
You can opt out of these by visiting their websites.
10. Your Rights
You have rights regarding your personal information:
10.1 Access
You can ask us for a copy of all information we have about you.
10.2 Correction
You can ask us to fix any information that’s wrong.
10.3 Deletion
You can ask us to delete your information. We’ll delete it unless we need to keep it for legal reasons.
10.4 Limit Use
You can ask us to limit how we use your information.
10.5 Data Portability
You can ask us to give you your information in a format you can take to another service.
10.6 Object to Processing
You can object to us using your information for certain purposes, like marketing.
10.7 Withdraw Consent
If we’re using your information because you gave permission, you can withdraw that permission anytime.
10.8 Lodge a Complaint
If you believe we’re not protecting your information properly, you can file a complaint with the data protection authority in your country.
To exercise any of these rights, email us at [email protected] or contact us using the information at the top of this policy.
We’ll respond within 30 days.
11. Marketing Communications
We send emails and messages about:
- Job opportunities
- Company updates
- Industry news and tips
- Special offers
- Career resources
11.1 Opting In and Out
Job Seekers: When you create an account, you can choose which emails you want to receive.
Employers: When you sign up, you can select your communication preferences.
Everyone: You can unsubscribe from any email by clicking the unsubscribe link at the bottom of the email.
We won’t send marketing emails without your permission.
12. Children’s Privacy
Our services are for adults only. We don’t knowingly collect information from people under 18 years old.
If we learn that we have collected information from someone under 18, we’ll delete it immediately.
Parents or guardians who believe we have information about a child can contact us right away.
13. Third-Party Websites
Our website may link to other websites. We’re not responsible for their privacy practices.
When you visit another website, their privacy policy applies. Always read their privacy policy before sharing information.
14. Security of Your Information
We use strong security measures, but we can’t guarantee complete protection.
14.1 What We Do
- Encrypt data during transfer
- Use secure servers
- Limit staff access to personal information
- Train employees on data protection
- Monitor for security threats
- Update security software regularly
14.2 What You Should Do
- Use strong passwords
- Don’t share your login credentials
- Log out when done using our platform
- Report any security concerns to us immediately
- Use secure internet connections (not public WiFi)
15. Contact Us
If you have questions about this Privacy Policy or our privacy practices, contact us:
Staffenza
Park Lane Tower 820, Dubai, United Arab Emirates
Phone: +971 50 434 4675
Email: [email protected]
Website: www.staffenza.com
Hours: Monday to Friday, 9 AM to 6 PM (UAE Time)
16. Changes to This Policy
We may update this Privacy Policy when our practices change or to comply with new laws.
We’ll post the new policy on our website with an updated “Last Updated” date.
If we make big changes that affect how we use your information, we’ll notify you by email or on our website.
Your continued use of our services means you agree to the updated policy.
17. Legal Compliance
This Privacy Policy complies with:
- UAE Data Protection Laws
- Saudi Arabia Data Protection Requirements
- International privacy standards
- GDPR principles (for European users)
- Employment regulations in UAE and Saudi Arabia
Different rules may apply in different countries. If there’s a conflict, local law will apply.
Thank you for trusting Staffenza with your information.
We’re committed to protecting your privacy and providing excellent service.